Corporate Secretary [up to $8,000 + AWS]

on August 19, 2026

Job ID: 1670376 – RG

Responsibilities

  • Manage the Group Finance Controller’s integrated calendar, priority list, and forward schedule to ensure alignment with critical business objectives.
  • Coordinate meeting agendas, briefing materials, decision papers, and pre-read documents, ensuring all required inputs are complete and accurate.
  • Prepare meeting minutes, capture key decisions, and maintain action and decision registers with clear ownership, deadlines, and status tracking.
  • Monitor progress of deliverables and follow up with internal and external stakeholders to ensure timely completion of commitments.
  • Escalate delays, conflicting instructions, and unresolved dependencies to facilitate informed decision-making.
  • Assess and prioritize matters requiring executive attention while coordinating or closing routine matters where appropriate.
  • Establish and maintain confidential filing systems, document control procedures, version management, and record retrieval protocols.
  • Compile timelines, status reports, contact databases, and supporting documentation for ongoing projects and strategic initiatives.
  • Coordinate documentation for financial reporting, statutory submissions, audit, tax, banking, KYC, governance, insurance, and corporate matters.
  • Maintain deadline trackers and records of submissions, approvals, and closures to ensure documentation is readily accessible.
  • Liaise with senior stakeholders, group entities, professional advisers, and external partners while maintaining confidentiality and professionalism.
  • Draft correspondence, follow-up communications, and briefing notes for review or distribution within delegated authority.
  • Handle sensitive corporate, financial, personal, and medical administration information in accordance with confidentiality requirements.
  • Coordinate travel arrangements, appointments, and logistics to support executive effectiveness and operational efficiency.

Requirements

  • 7 to 10 years of experience supporting senior executives or coordinating complex projects within corporate, financial, legal, family office, or professional services environments.
  • Strong experience managing executive calendars, action tracking, meeting coordination, and stakeholder communications.
  • Proficiency in meeting minute-taking, document management, and business correspondence preparation.
  • Excellent written and spoken English communication skills.
  • Proficiency in Microsoft Office applications.
  • Experience handling confidential information and engaging with senior stakeholders.
  • Proven ability to manage multiple deadlines and priorities in environments with evolving requirements.
  • Experience with board administration is an added advantage.
  • Experience with finance, legal, banking, or governance matters is an added advantage.
  • Experience handling KYC requirements is an added advantage.
  • Experience supporting cross-border business matters is an added advantage.

We regret that only shortlisted candidates will be notified. However, all applications will be updated to our resume bank for future opportunities.

EA Personnel Name: Rhys Goh Hui Ming
EA Personnel Reg. no.: R2198664
EA License no.: 07C5771
#SCR-rhys-goh